Associate Travel Coordinator

Título del trabajo: Associate Travel Coordinator

Compañía: Publicis Groupe

Descripción de funciones: Job DescriptionObjective:Responsible for the day-to-day administration of the global and local travel programs in the Americas countries on behalf of the Publicis Groupe, in collaboration with the Global Travel and Related Services Manager.Responsibilities:

• Respond to issues which may arise with travel suppliers
• Providing assistance to the Global Travel and Related Services Manager with global Request For Proposals
• Overseeing and project managing implementation of the global travel program in new agencies / markets to agreed timescales
• Day-to-day tasks of the corporate card program for all markets:

• Ensuring internal controls / processes are respected
• Processing card applications (including internal application forms)
• Debt / delinquency management of all card products
• Aligning the Travel Supplier payment process with accounts payable teams
• Annual audit of cardholder employee status
• Ensuring hierarchy for all markets is correct for global suppliers, including checks on raw data
• Completing required reporting:

• Working in collaboration with AMEX Travel and AMEX Card to create monthly data blocks
• Contracted carriers market share reporting : identifying and reducing leakage
• Prepare and analyse monthly and quarterly travel reports for the Groupe and the Solutions HUBs from global AMEX Travel interactive dashboard
• Annual CSR reports in collaboration with AMEX Travel
• General reporting / spend analytics
• Co-write Quarterly Business Review presentations with global suppliers
• Arranging signature of Local Country Agreements for global suppliers
• Managing and maintaining the list of out of policy approved travellers with the HUB CTOs
• Acting as 2nd level approver for out of policy travel bookings:

Bookings made locally which breach the Groupe’s travel policy

• Reviewing situations where more than the required number of travelers are on the same flight
• Managing local travel contracts
• Running local travel contract RFPs

Qualifications

• Studies in: Business Administration, Finance, Public Accounting or related major
• At least 3 years in similar positions related to Travel, in multinational organizations and experience in Shared Service Centers
• Advanced English (oral and written skills)
• Portuguese is a plus

Ubicación: San José

Fecha del trabajo: Wed, 20 Nov 2024 01:20:25 GMT


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